REQUEST FOR PROPOSALS #03680
Training Coordinator in Cameroon
in support of
ELIZABETH GLASER PEDIATRIC AIDS FOUNDATION (EGPAF)
1140 Connecticut Ave., NW, Ste. 200
Washington, DC 20036
Firm Deadline: Monday, January 5, 2015, 8:00am EST / 14:00 GMT +1
Deadline extended
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF, or the Foundation), a non-profit organization, is the world leader in the fight to eliminate pediatric AIDS. Our mission is to prevent pediatric HIV infection and to eliminate pediatric AIDS through research, advocacy, and prevention and treatment programs. For more information, please visit http://www.pedaids.org.
SPECIAL NOTE
As EGPAF increases an on-the-ground presence in Cameroon, the individuals implementing this work will likely fluctuate. EGPAF is committed to providing the best team possible and will aggressively pursue establishing long-term consultants and employees in the country. In light of this, EGPAF has established a country office opening task team and is aggressively pursuing registration. The consultant role listed below will be transitioned into an employee position once registration in Cameroon is achieved. The Consultant will not be guaranteed an employee position, but their application to the position will be strongly considered.
BACKGROUND
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) has worked in Cameroon since 2000 through local and established international organizations. In 2013, EGPAF was directly funded by the U.S. Centers for Disease Control and Prevention (CDC) to provide technical assistance in Cameroon under the Global Technical Assistance Services Project (Project DELTA – DELivering Technical Assistance). The assignment presented in this scope of work (SOW) is to be implemented as part of this project, the purpose which is to provide comprehensive and cost- effective technical assistance (TA), capacity building, and program implementation expertise for PEPFAR and Global Fund-supported global health activities in the three programmatic areas of
1) prevention of mother-to-child transmission of HIV (PMTCT), 2) HIV care and treatment clinical services for adults and children, and 3) HIV pediatric care and treatment.
EGPAF has been awarded “Acceleration Funds” to implement activities under this PEFPAR initiative. An EGPAF team traveled to Yaoundé in October 2014 to meet with stakeholders, MOH officials, and with CDC/Cameroon to develop this SOW for TA activities to be implemented in Cameroon in the rest of project year 1 (through March 2015) and throughout project year 2 (April 2015 – March 2016).
PURPOSE/SCOPE OF WORK
For this TA assignment, EGPAF will be coordinating several trainings. In collaboration with the
EGPAF HQ technical team and the in-country EGPAF representative, the Training Coordinator
will be responsible for ensuring the implementation of high quality trainings. The Training Coordinator will be responsible for coordinating various people involved in each training, booking venues, ensuring adequate and appropriate materials, and reporting back to the Project DELTA team after each training.
There will be 3 different technical areas covered in these trainings, each with a different geographical reach. The trainings will include:
· 1 task-shifting training of trainers (ToT) in Yaoundé (5 days for 30 trainers);
· 10 task-shifting trainings, one per region (7 days each and 25 people per training);
· 1 adherence support training for a core group of MOH staff;
· 4 adherence support trainings with healthcare workers, one in each of the PEPFAR- supported regions; and
· 4 pediatric HIV care and treatment trainings, one per PEPFAR-supported region (50 people per training).
The ideal candidate will have familiarity working in remote areas as well as with national level entities and have a strong understanding of the Cameroon health system.
The consultant will be supported by a team from EGPAF HQ that will provide the technical content and agenda for the trainings. The consultant will be supported by the HQ team at the beginning of each training cycle, but will be responsible for overseeing the trainers and the content delivery after the HQ team leaves. The consultant will be responsible for all logistics related to the trainings and will be available as needed to assist with the trainings. Some trainings
will occur concurrently, so it is essential that the consultant is flexible and able to respond quickly to needs in different areas.
CONSULTANT DELIVERABLES
· Detailed training plans for each of the 18 trainings for a total of 900 people trained
· Successful implementation of the following trainings:
o 10 task-shifting trainings in all regions of Cameroon
o 4 adherence support trainings in 4 PEPFAR regions
o 4 Pediatric Care and Treatment trainings in 4 PEPFAR Regions
MINIMUM REQUIREMENTS
· Fluent in both written and spoken English and French
· At least a Medical Degree
· Able to work legally in Cameroon as a resident or through a valid work visa
· Currently reside in, or be willing to temporarily relocate to, Yaoundé, Cameroon for the duration of the contract period
· Substantial experience working in Cameroon with the MOH and PEPFAR implementing partners
· Experience working in Public Health (HIV/AIDS)
PREFERRED QUALIFICATIONS
· Able to begin work on or before February 2, 2015
· Experience coordinating and facilitating meetings and workshops with high-level MOH
and CDC employees
· Experience working in conjunction with senior-level representatives from implementing partners and government agencies during field visits
· At least eight (8) years of experience in Public Health or a related field
· A strong background in coordinating trainings working with MOH, capacity building assistance, HIV/AIDS, as well as project management and implementation
· Experience working with PEPFAR-funded programs
FOUNDATION RESPONSIBILITIES
The Consultant will have an identified counterpart at EGPAF HQ for all activities. EGPAF assumes ultimate responsibility for submitting all documents and deliverables to CDC. EGPAF HQ will directly liaise with CDC Atlanta and provide direction and support to the Consultant in the implementation of all project-related activities. All deliverables will be submitted by the Consultant to EGPAF HQ for review and further dissemination.
LOGISTICS
Equipment and/or Materials Required
The Consultant will provide his/her own laptop and mobile phone for use on project-related activities. The Foundation will provide the Consultant with office space and access to internet and printing facilities.
Specific Timeframe
Approximately one year, from February 2, 2015 – February 1, 2016, or until EGPAF’s registration in Cameroon is complete and the Consultant may apply for an employee position. The contract is renewable by mutual consent depending on availability of funding, through a written amendment.
Location of Work
Yaoundé, Cameroon, with frequent travel to NW, SW, and Littoral Regions and occasional travel to the other 6 regions in Cameroon.
KEY CONTRACT TERMS
The anticipated contract type is Time and Materials. The Foundation will also reimburse all
work-related telephone, local transportation, travel, and miscellaneous materials expenses up to a certain threshold.
In the financial proposal, the Consultant must propose a fixed daily rate, and estimate the number of days required to complete the activities and deliverables listed in this RFP. The Consultant must also outline all expected work-related telephone and local transportation costs within Yaoundé, which EGPAF will reimburse up to a certain threshold. The Consultant is not
responsible for outlining costs related to regional travel within Cameroon; EGPAF will separately
reimburse the Consultant for the cost of air or ground travel, lodging, and per diem for travel outside Yaoundé.
EGPAF will not reimburse Consultant for travel to Cameroon from another location, costs for obtaining a work permit or visa, housing/accommodation in Yaoundé, or a daily per diem in Yaoundé.
Unless stated otherwise in this RFP, the Consultant is responsible for providing equipment and/or supplies required to perform the services.
All deliverables provided to the Foundation must be furnished for the use of the Foundation without royalty or any additional fees.
“Materials” will include everything prepared by Consultant pursuant to this Contract, including without limitation, the Deliverables, reports, creative and other materials, manuals, studies, photographs, negatives and all other documents. All Materials developed under this Contract will be owned exclusively by the Foundation. Consultant will not use or allow the use of the Materials for any purpose other than Consultant’s performance of the Contract without the prior written consent of the Foundation.
The Consultant will be responsible for obtaining all applicable visas and/or work permits.
EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS
The Foundation will accept the proposal that presents the best value. All proposals will be evaluated against the following Evaluation Criteria. Each proposal MUST contain the items listed in the Submission Requirements column in the following chart in order to be considered responsive.
Evaluation CriteriaSubmission Requirements Weight Qualifications and past performance of Offeror 1. Cover letter
CV/Resume of Offeror
Description of how minimum requirements are met by the Offeror, as well as the preferred qualifications, using the form found on the last page of this RFP
Current phone and email contact information for three (3)
professional references from similar past projects 40% Work sample 5. Sample of prior similar work. Can be in either English or
French, preferably 3 pages or less 35% Financial proposal 6. A brief financial proposal detailing the Offeror’s daily rate
and number of days expected, as well as any expected reimbursable materials expenses, as stated in Key Contract Terms above 25%
Total 100%
PROPOSED RFP TIMELINE
21 November 2014– Release of RFP
19 December 2014, 8:00am EST / 14:00 GMT +1– Deadline for submission of any contractual and/or technical inquiries to ProjectDELTA@pedaids.org.No phone calls please.
23 December 2014 –Question and Answer Response Document posted on EGPAF website at http://www.pedaids.org/pages/contracting-opportunities.
5 January 2015, 8:00am EST / 14:00 GMT +1– Completed proposals must be delivered electronically to ProjectDELTA@pedaids.org.
Early January 2015– Interviews completed
Late January 2015 –Final decision announced and Offerors notified
On or around 2 February 2015– Services begin
Please note it is our best intent to comply with the above timeline but unavoidable delays may occur.
ADDITIONAL INFORMATION
All proposals and communications must be identified by the unique RFP# reflected on thefirst page of this document. Failure to comply with this requirement may result in non- consideration of your proposal.
Any proposal not addressing each of the foregoing items could be considered non-responsive. Any exceptions to the requirements or terms of the RFP must be noted in the proposal. The Foundation reserves the right to consider any exceptions to the RFP to be non-responsive.
Late proposals will be rejected without being considered.
This RFP is not an offer to enter into agreement with any party, but rather a request to receive proposals from persons interested in providing the services outlined below. Such proposals shall be considered and treated by the Foundation as offers to enter into an agreement. The Foundation reserves the right to reject all proposals, in whole or in part, enter into negotiations with any
party, and/or award multiple contracts.
The Foundation shall not be obligated for the payment of any sums whatsoever to any recipient of this RFP until and unless a written contract between the parties is executed.
Equal Opportunity Notice.The Elizabeth Glaser Pediatric AIDS Foundation is an Equal Employment Opportunity employer and represents that all qualified bidders will receive consideration without regard to race, color, religion, sex, or national origin.
Ethical Behavior.As a core value to help achieve our mission, the Foundation embraces a culture of honesty, integrity, and ethical business practices and expects its business partners to do the same. Specifically, our procurement processes are fair and open and allow all vendors/consultants equal opportunity to win our business. We will not tolerate fraud or corruption, including kickbacks, bribes, undisclosed familial or close personal relationships between vendors and Foundation employees, or other unethical practices. If you experience of suspect unethical behavior by a Foundation employee, please contact Doug Horner, Vice President, Awards, Compliance & International Operations, at dhorner[at]pedaids[dot]org or the Foundation’s Ethics Hotline at www.reportlineweb.com/PedAids/.Any vendor/consultant who attempts to engage, or engages, in corrupt practices with the Foundation will have their proposal disqualified and will not be solicited for future work.
How to apply:
Please apply via our website:
http://ch.tbe.taleo.net/CH03/ats/careers/requisition.jsp?org=PEDAIDS&cws...
